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Half Day | Max. 16 Participants
Workshop Outcomes
- Take back control of your calendar and protect time for meaningful work
- Use calendar visibility to improve team coordination and planning
- Reduce scheduling friction and unnecessary back-and-forth
- Build time blocking habits that match your energy and priorities
- Create shared calendar conventions your whole team can follow
Topics Covered
- Why most calendars are a mess and what to do about it
- Time blocking for focus, deep work and priorities
- Calendar visibility and what good team coordination looks like
- Shared calendar conventions and naming standards
- Reducing meeting overload with async-first thinking
- Tools and integrations that give you a clearer view of your time
Location
- Willing to work remote
- Willing to work interstate
- Willing to work internationally
How can this workshop be delivered?
- Face to Face
- Virtual
Overview
Calendars are one of the most powerful productivity tools available, but many people treat them as a passive record of where they need to be. This workshop challenges that approach by exploring how to design a week intentionally, use calendar visibility across teams to reduce scheduling chaos and build simple conventions that make coordination easier. Whether managing a busy team or protecting focus time, participants will leave with practical strategies and a clearer system for making their calendar work work for them rather than against them.
Workshop Outcomes
- Take back control of your calendar and protect time for meaningful work
- Use calendar visibility to improve team coordination and planning
- Reduce scheduling friction and unnecessary back-and-forth
- Build time blocking habits that match your energy and priorities
- Create shared calendar conventions your whole team can follow
Topics Covered
- Why most calendars are a mess and what to do about it
- Time blocking for focus, deep work and priorities
- Calendar visibility and what good team coordination looks like
- Shared calendar conventions and naming standards
- Reducing meeting overload with async-first thinking
- Tools and integrations that give you a clearer view of your time
Who is this workshop for
Anyone using Outlook, Microsoft 365 or Google Calendar who feels their calendar is driving their day rather than helping them prioritise what matters.
Particularly useful for team leaders, project managers and executive assistants managing multiple schedules.
Handouts/materials provided
Weekly planning template, calendar audit worksheet and team calendar conventions guide
What to bring
Laptop and access to your calendar during the session
Facilitator
About the facilitator
Technology starts and ends with people.
Teams need the right systems, training and support to make their work simpler, not more complicated. Your people deserve tools and processes that let them focus on what matters and your organisation deserves the confidence that comes from knowing its digital foundations are solid.
With over 20 years' experience in digital strategy, systems and training, Evan has worked with more than 500 organisations across Australia and globally, helping teams adopt technology that actually gets used.
Evan blends hands-on technical expertise with a coach's approach to change, guiding teams through everything from workflow redesign to practical AI adoption.
He's also the creator of Year Glance, a calendar visualisation tool used by teams worldwide to plan their year, which gives him a builder's perspective on what makes digital tools genuinely useful rather than just impressive.
His approach to digital transformation is centred on creating motivated, connected and high-performing teams through practical technology adoption. By improving workflows, strengthening staff and customer engagement, building confidence in AI automation and fostering shared knowledge and continuous improvement, Evan helps organisations save thousands of hours while building the adaptability and resilience needed for long-term success.
Key Expertise
- Digital transformation strategy
- AI and automation adoption
- Collaboration and workflow optimisation
- Technology adoption and change management
- System integration
- Digital tools and product development
Industry Focus
- Professional services
- Education and training institutions
- Small and medium enterprise
- Corporate and government
- Not-for-profit and community organisations
Based in:
About the facilitator
Technology starts and ends with people.
Teams need the right systems, training and support to make their work simpler, not more complicated. Your people deserve tools and processes that let them focus on what matters and your organisation deserves the confidence that comes from knowing its digital foundations are solid.
With over 20 years' experience in digital strategy, systems and training, Evan has worked with more than 500 organisations across Australia and globally, helping teams adopt technology that actually gets used.
Evan blends hands-on technical expertise with a coach's approach to change, guiding teams through everything from workflow redesign to practical AI adoption.
He's also the creator of Year Glance, a calendar visualisation tool used by teams worldwide to plan their year, which gives him a builder's perspective on what makes digital tools genuinely useful rather than just impressive.
His approach to digital transformation is centred on creating motivated, connected and high-performing teams through practical technology adoption. By improving workflows, strengthening staff and customer engagement, building confidence in AI automation and fostering shared knowledge and continuous improvement, Evan helps organisations save thousands of hours while building the adaptability and resilience needed for long-term success.
Key Expertise
- Digital transformation strategy
- AI and automation adoption
- Collaboration and workflow optimisation
- Technology adoption and change management
- System integration
- Digital tools and product development
Industry Focus
- Professional services
- Education and training institutions
- Small and medium enterprise
- Corporate and government
- Not-for-profit and community organisations
Based in:
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